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CRVS stakeholders, structures and coordination

Typical distribution of CRVS roles and responsibilities among government agencies

Anchor Ministry (Ministry of Home Affairs or Interior)

  • Serves as Secretariat of the national coordination committee 
  • Engages development partners 
  • In consultation with other ministries, defines the CRVS structure, roles and responsibilities of each ministry or agency
  • In consultation with other ministries, undertakes the planning, budgeting, and monitoring of CRVS and identity management (IDM) activities
  • Issues unique identification numbers and cards 
  • Manages the civil registration offices at national and subnational levels
  • Recruits and trains civil registration officers 
  • Manages the civil management information system
  • Undertakes Information Education Communication (IEC) activities to raise awareness and generate demand for civil registration services 
  • Together with the Ministry of Justice, reviews existing laws and regulations in regards to CRVS functioning, amends them, or creates new ones 
  • Standardises business processes and forms for notification, registration, and certification of vital events, in consultation with other ministries

Ministry of Health

  • Through health institutions and community health workers notifies births and deaths for registration by the anchor ministry
  • Ensures the use of standard definitions for key vital events, including live birth, fetal death (stillbirth), deaths
  • Provides statistics information on key health variables to the civil registry and national statistics office 
  • Ensures medical certification of causes of death in accordance with international standards
  • Collects, analyses and disseminates health-related data for health purposes

Ministry of Justice

  • Together with the anchor ministry, reviews existing laws and regulations regarding CRVS and IDM, amends them, or drafts new ones
  • Liaises with the courts and anchor ministry on the registration and certification of marriages and divorces

Ministry of Gender/Child Protection

  • Engages in advocacy and community mobilization for civil registration and prevention of child marriage (by ensuring the ages of girls are ascertained using birth certificate prior to marriage)

Ministry of Foreign Affairs

  • In consultation with the anchor ministry, ensures civil registration of citizens residing abroad

National Statistics Office

  • Produces the annual vital statistics report
  • Undertakes data quality assurance activities 
  • Estimates and monitors registration completeness

Ministry of Education

  • Makes birth certificate a requirement for school enrolment for children (while ensuring that children are not denied admission because they do not have birth certificates) 
  • Together with the anchor ministry, ensures civil registration officers receive adequate preservice training

Adapted from World Bank CRVS eLearning course, Module 4, 2017

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